Expression of Interest at Hand in Hand EA Tanzania (HIHEA TZ)
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EXPRESSION OF INTEREST
Terms of reference for carrying out a comprehensive Job Evaluation exercise for Hand in Hand EA Tanzania (HIHEA TZ)
Introduction
Hand in Hand Eastern Africa Tanzania (HIHEA TZ) is a registered Non-Governmental Organization (NGO) in Tanzania with a mandate to operate within Tanzania Regions and a member of the Hand in Hand Global Network. Her vision is to empower the society through creation of sustainable enterprises and jobs.
HIHEA TZ ‘s mandate is to work within the Tanzania region, Currently HIHEA TZ operates in five regions including (Arusha, Kilimanjaro, Manyara, Singida and Dodoma). The Organization strives to work with marginalized communities in the area of economic and social empowerment, through a participatory approach aimed at lifting themselves out of poverty and vulnerability.
HIHEA TZ aims to conduct a job analysis and job evaluation exercise to establish the relative worth of jobs to inform grading and compensation structures based on factors such as education level, professional qualification, experience and skills.
Objectives of the Assignment
The specific objectives of the consultancy are as follows;
I. To generate a remuneration criterion that aligns remuneration, functions and grade levels that reflect the basic concept of equal pay for work of equal value.
II. To embark on revising the salary grading structure appropriate to HIHEA TZ and address the inequalities and disparities in similar functions. Set the foundation for implementation of HR initiatives in the area of performance management and talent management with the aim of retaining high performing staff.
The Exercise is purposed to achieve the following requirements:
· Involve employees in entrenching a fair and non-discriminative workplace perception
· Create and develop internal capacity in job analysis and evaluation
· Apply thorough and systematic gathering of information
· Ensure a consistent method of evaluation
· Furnish a rationale for the resultant job grading system and organization chart.
2. Scope of work
The scope of work involves:
I. Obtain and review recent reports on internal and external on surveys on compensation and employee satisfaction from internal comments made by staff and management on the current salary and benefits structure to understand the outstanding questions that should be addressed by this study.
II. Carryout a jobs/ Functions analysis; Carry out a job analysis, on all the positions and propose job descriptions for each position specifying the minimum competencies required for each position.
III. The consultant will be expected to train and ensure participation of identified job analysts from the organization in the job analysis process.
IV. Agreement on benchmark job classifications within HiH EA TZ organization structure.
V. Study Review salary levels and steps for each job category- To review/assess the current HiH EA Salary Structure, Job Descriptions or Position Profiles (Not just Job Title) in terms of qualifications, experience/seniority, knowledge/ skills, nature of work for comparison and clarity within the organization.
VI. Grade all jobs and recommend a new grading for all jobs in the organization structure.
Study the current organization structure and apply the job analysis and job evaluation findings to make recommendations for review to ensure it is aligned to the strategic direction of the organization.
VII. Recommendations on effective implementation of the outputs of the job evaluation exercise.
VIII. Link job evaluation results to salary and benefits and come up with revised salary and benefits structure.
IX. Prepare Career Progression guidelines in which the duties and responsibilities are clearly defined and designed to meet the functional and organizational needs of HIHEA TZ.
The consultant will propose an implementation road map for each of the recommendations made. The Road map should outline the actions required and timelines.
It is expected that that the job evaluation will provide HiH EA TZ with:
· A rational basis for making defensible decisions on job grades and rates
· A consistent approach for the determination and management of relativities between jobs
· An equitable pay structure across HIH EA TZ based on a logical method of measuring relative job sizes.
· A strategic framework within which rational decisions can be made in response to changing organization structure and roles and to market rate pressures.
· A logical and consistent approach to measuring the relative sizes of jobs with HIH EA TZ.
Core activities
· Carry out a literature review of the already available in-house information related to this assignment
· Develop and share with the HIH EA TZ an inception report for this assignment
· Hold meetings with HIH EA TZ Country Manager, Heads of Department and HIH EA HR and nominations Committee.
· Train HIH EA TZ management, job analysis team and the job evaluation panel.
· Professionally collect and analyze all information on jobs and prepare job analysis and evaluation reports – both in draft and the final copy.
· Develop with justification a revised salaries and benefits structure for HIH EA TZ with an implementation arrangement.
· Facilitate and provide explanation to questions on managements and boards meeting on the exercise.
Expected Deliverables
a) A proposed organization structure.
b) Job Descriptions for each position
c) A competency framework for all proposed positions with clear personal and position specifications.
d) Train HiH EA TZ management, job analysis team and job evaluation panel to build their capacity on job analysis and familiarization with job evaluation.
e) A final Grading structure for all positions in the organization in line with the proposed organization structure
f) A clear job classification and recommended remuneration structure for each grade
g) A scheme of service (Career Paths) for all established positions
h) A detailed proposal on implementation road map for the new recommendations
i) Proposed change management approach.
j) An Inception Report
k) Final Report
Submission of Expression of Interest
Human Resource Management Consultancy Organization to submit a proposal for conducting an employee climate survey, analysis and reporting as outlined here below, via email:
I. Their CVs indicating his/her previous experience in the field
II. A short concept notes outlining the approach to the task including and indicative work plan
III. Previous works and clients contacts.
IV. Financial proposal/ cost of the assignment.
To reach
The Procurement Committee, Proposals should be referenced as “Expression of interest for HiH EA TZ Job Evaluation Exercise” and submitted via e-mail to procurement@handinhandea.or.tz to reach on or before 01st October 2024.
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