Tender: Request For Proposal (Rfp) External Audit at Swisscontact
Read here details about Tender: Request For Proposal (Rfp) External Audit at Swisscontact
REQUEST FOR PROPOSAL (RFP) EXTERNAL AUDIT
Background
Swisscontact is an international NGO registered in Tanzania under the NGO Act number 24 of 2002 with registration number l-NGO/R/0841. Currently, our offices are located in Morogoro and we are implementing the Skills for Employment Tanzania (SET) project funded by the Swiss Agency for Development and Cooperation (SDC) under the bilateral agreement with the Ministry of Education, Science and Technology (MoEST). In late 2023 we also started a new project funded by a private donor in Switzerland. The project is entitled “Empower Her Through Skills”. The annual turnover for both projects is at present around CHF 2.5 million.
Both projects aims at improving the prospects of gainful youth (self) employment by contributing to improved access, relevance, and quality of Vocational Skills Development(VSD)for vulnerable youth and women. The projects are implemented in Morogoro, Iringa and Pwani region through public and private training providers. Further information about the work of Swisscontact can be found on our website www.swisscontact.org
Scope and requirements
We require a comprehensive audit that is in accordance with international auditing standards and group auditors local audit instructions, providing an independent assessment of the organisation’s financial statements and compliance with the NGO requirements in Tanzania which will also provide assurance to our group auditors on the accuracy and completeness of the expenses and income of Swisscontact Tanzania. In addition, the auditor should assess the level of compliance with any grant conditions and the financial procedures set out by Swisscontact Tanzania. The appointed firm will also need to confirm that any grants awarded to participating local entities have been applied for the purposes intended.
Duration of the audit:
The engagement of the successful audit firm will be through a framework contract for up to 3 years. A letter of engagement will be issued every year by Swisscontact Tanzania for the audit exercise with payments made annually as per the terms of the contract. The audit and reporting shall be carried out for two periods. The interim audit covering the period from 1st January to 30th June and the year end audit for the entire year.
Summary details
Work to be performed:
• Provide an opinion as to whether the figures presented in the Financial Reporting Package submitted to Swisscontact present fairly, in all material respects, the financial position of and the results of operations in accordance with the procedures contained in Swisscontact’s “Field Manual for Business Administration” and in the generally accepted accounting principles (local GAAP). Separate financial statements of each project and the entity will be prepared and an opinion thereof.
• Verification of the implementation status of measures and action plans defined in the former Management Letter from previous audits.
• Review the design, existence, and effectiveness of the controls of Entity Level Controls (ELC), IT General Controls (ITGC), Payroll, Fixed Assets and Closing Process.
• Work closely with Swisscontact group auditors and report results and findings of work to our group auditors in line with overall reporting timetable.
Key Knowledge and Experience:
• Extensive professional competence and experience in conducting audits for NGOs and/or other entities.
• Proven evidence to provide timely and accurate audit reports.
• Knowledge of the regulatory framework for NGOs in Tanzania.
• Familiarity with International Financial Reporting Standards (IFRS), International Public Sector Accounting Standards (IPSAS) and National Board of Accountants and Auditors (NBAA) guidelines
Evaluation Criteria:
Quotations will be evaluated based on the following criteria:
• Relevant experience and expertise in auditing non-profit organizations and/or other entities.
• Cost-effectiveness and clarity of the proposed fee structure.
• Proof of timeliness and efficiency in delivering audit reports.
• References from previous clients.
Proposed Professional Fees:
The proposed Audit firm should quote the Audit/Professional fees and other related costs for the Audit of Swisscontact Tanzania financials. A reasonable reimbursements costs should be included and detailed what it covers. Fees should be quoted either in TZS or in US$.
Submission:
Interested vendors should submit their proposals electronically by email at tz_info@swisscontact.org or hard copies to.
Swisscontact INGOI Swiss Foundation for Technical Cooperation
P.O. Box 481 Morogoro 1 Tanzania
Plot 105 Pamba Street
Tel: 0765459916
Deadline for submitting proposal is 20th May 2024 at 1700HRS EAT.
Please note that:
• Swisscontact respects gender equality and female-owned organizations/companies are strongly encouraged to apply.
• Applications received after the closing date and time will not be considered.
• The selection process will be done by an independent evaluation committee
See also: Important Steps in Filling Out a Tender
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