Examples of Appropriate Out of Office Autoresponse Email Messages. A professional and useful auto-response email message should have a few fundamental components; else, they are just a muddled mess that wastes both your time and the time of your correspondents.
Always include the following in a decent auto-response:
- Unless you're only going to be gone for a few hours, how long you'll be gone for.
- Give a contact so that anyone contacting you can get in touch with them if they have an urgent matter they need to take care of right away.
- When you plan to return.
Many people consistently neglect to add this information, which makes it difficult for you or others to contact you in a timely manner.
Examples of Appropriate Out of Office Auto-response Email Messages
If you can’t seem to write one yourself, here are complexes to choose from : -
Example 1:
[Your Greeting] Thank you for your email. Your message is important to (Us/Me) and (I/We) will respond as soon as possible.
Thanks!
[Your Name]
Example 2:
[Your Greeting]
I will be out of the office from (Starting date) until (End date).
If you need immediate assistance please contact (Contact Person).
Respectful Regards,
[Your Name]
Example 3:
[Your Greeting]
I will be out of the office starting (Starting Date) through (End Date) returning(Date of Return).
If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return.
Kindest Regards,
[Your Name]
Example 4:
[Your Greeting]
I will be away from (Date) until (Return Date). For urgent matters, you can contact (Contact Person).
With Regards,
[Your Name]
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Example 5:
[Your Greeting] I will be out of the office this week. If you need immediate assistance while I’m away, please email (Contact Email Address).
Respectfully,
[Your Name]
Example 6:
[Your Greeting] Thank you for your message. I am currently out of the office, with no email access. I will be returning on (Date of Return).
If you need immediate assistance before then, you may reach me at my mobile – (Mobile Number).
Sincerely,
[Your Name]
Example 7:
[Your Greeting] Thanks for the email!. I’m currently out of my office and will be back at (Date of Return). I will have very limited or no access to my email.
For immediate assistance please contact me on my cell phone at (your cell phone number).
Kind Regards,
[Your Name]
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